If you are planning to head out on vacation or step away from your office for a few days- creating an out of office autoresponder email message is essential (and even more important for email marketing purposes).
Note: Before you read further, I suggest you read this in-depth article -->Out of Office Message – 19 Professional Examples [Updated]
I'm sure that at some point in your business endeavors, you have received one of these types of messages when reaching out to your customers and business associates.
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WHAT ARE AUTORESPONDER EMAIL MESSAGES?
An autoresponder email message is a notification that you receive when the person you are trying to reach is out of the office. These messages typically give you (some) of the following information:
- How long the person you are contacting is unavailable (dates, etc.,)
- Who to contact in their absence
- The persons return date
The Kind of Messages You Shouldn't Send:
Business communications—even when you are away from the office should be professional. Here is what you shouldnt send….
'I am currently out of the office and probably out-of-my-mind drunk. Enjoy your workweek'
—-> Yikes!
The individual that created this out of office email message clearly needs someemail etiquette training or read books on effective business communication.
7 Professional Out of Office Autoresponder Email Messages
If you are stumped on figuring out what information to add to your email autoresponder messages, here are 7 examples– and fill in the blank templates that you can use as a reference and guide:
Example 1:
[Your Greeting]
Thank you for your email. I'm out of the office and will be back at (Date of Return). During this period I will have limited access to my email.
For immediate assistance please contact me on my cell phone at (your cell phone number).
Best Regards,
[Your Name]
Example 2:
[Your Greeting]
I will be out of the office from (Starting date) until (End date).
If you need immediate assistance please contact (Contact Person).
Kind Regards,
[Your Name]
Example 3:
[Your Greeting]
I will be out of the office starting (Starting Date) through (End Date) returning(Date of Return).
If you need immediate assistance during my absence, please contact (Contacts Name) at (Contacts Email Address). Otherwise I will respond to your emails as soon as possible upon my return.
Warm Regards,
[Your Name]
Example 4:
[Your Greeting]
Thank you for your message. I am currently out of the office, with no email access. I will be returning on (Date of Return).
If you need immediate assistance before then, you may reach me at my mobile – (Mobile Number).
[Your Name]
Example 3:
[Your Greeting]
I will be out of the office starting (Starting Date) through (End Date) returning(Date of Return).
If you need immediate assistance during my absence, please contact (Contacts Name) at (Contacts Email Address). Otherwise I will respond to your emails as soon as possible upon my return.
Warm Regards,
[Your Name]
Example 4:
[Your Greeting]
Thank you for your message. I am currently out of the office, with no email access. I will be returning on (Date of Return).
If you need immediate assistance before then, you may reach me at my mobile – (Mobile Number).
Kind Regards,
[Your Name]
Example 5:
[Your Greeting]
I will be out of the office this week. If you need immediate assistance while I'm away, please email (Contact Email Address).
Best,
[Your Name]
Example 6:
[Your Greeting]
I will be away from (Date) until (Return Date). For urgent matters, you can contact (Contact Person).
Best Regards,
[Your Name]
Example 7:
[Your Greeting]
Out Of Office Template Sign
Thank you for your email. Your message is important to (Us/Me) and (I/We) will respond as soon as possible.
Sign Out Of Office 2019
Thank You!
Printable Signs For The Office
[Your Name]
